Voicemail Greeting Generator: Perfect for You, Your Callers & Your Business. Learn how you can generate custom voicemails with a voicemail greeting generator. Also, we walk through how you can implement it: Personal & Business.

in Voiceover

October 7, 2024 6 min read
Voicemail Greeting Generator: Perfect for You, Your Callers & Your Business.

Generate AI Voices, Indistinguishable from Humans

Get started for free
Conversational
Conversational
Voiceover
Voiceover
Gaming
Gaming
Clone a Voice

Table of Contents

When it comes to voicemail greetings, the message matters—whether it’s for your personal phone, business line, or any professional setup. A clear, well-thought-out voicemail greeting leaves a lasting impression on callers, establishes a professional image, and ensures that all necessary information is conveyed.

Here’s your ultimate guide to setting up a professional, high-quality voicemail greeting, plus the tools and tips to generate the perfect voice message.

What Is a Voicemail Greeting Generator?

A voicemail greeting generator is a tool that creates customized voicemail messages. It often leverages AI voice technology, allowing you to turn written text into a natural-sounding audio file. By using text-to-speech (TTS) generators, you can create audio in different languages (like English, Spanish, German, French, and Portuguese), add a male or female voice, and even include background music.

Some advanced voicemail greeting generators, like PlayHT, offer ultra-realistic AI voices that sound like professional voice actors.

Why Use a Voicemail Greeting Generator?

A voicemail greeting generator streamlines the creation of voicemail messages, especially for businesses needing a professional touch. You can:

  1. Personalize messages for personal or business use.
  2. Ensure consistency for team members’ greetings.
  3. Enhance brand image with professional voiceovers.
  4. Provide clear, brief information that saves callers’ time.
  5. Create audio files (like MP3 or WAV) to upload directly to phone systems.

One creative way to use custom voicemail greetings is if you have various phone numbers that handle calls from various channels. For example, if you have a phone number you use on TikTok, then you can use a more fun, casual sounding voicemail voice.

You could use a different number for your Google Ads and record a professional voicemail greeting that suits the persona that’s going to call from that channel.

Of course, all of this is for the customer experience. Should you require consistent branding, then just use the same voicemail recording no matter what.

How to Generate and Use a Voicemail Greeting

Here’s a quick breakdown of the steps to create your ideal voicemail greeting.

Step 1: Choose the Right Tool

For the best results, look for a voicemail greeting generator with high-quality voice options. Popular services include:

  1. PlayHT (best for realistic AI voices)
  2. Google’s Text-to-Speech API
  3. Amazon Polly

These tools allow you to input text and receive an audio file that sounds natural and clear.

Step 2: Write Your Script

Your script is the foundation of a great voicemail greeting. Consider your audience and keep it concise. Here’s a template for each situation:

Business Voicemail Greeting:

Hello! You’ve reached [Your Company Name]. Our office is currently closed. We’re open [business hours], so please leave your name, phone number, and a brief message. For urgent matters, contact [alternative contact]. We’ll get back to you as soon as possible.

Personal Voicemail Greeting:

Hi, you’ve reached [Your Name]. I’m unable to take your call right now, but please leave a message, and I’ll return your call as soon as I can. Thanks!

Using a script with key information like your name, company name, contact information, and business hours ensures callers know when to expect a callback.

Step 3: Select the Language and Voice

Choose a language (such as English, French, or Spanish) and an AI voice that suits your brand. Some platforms let you customize accents, voice tones, and even add background music for a professional touch. Using AI avatars can make the voice sound more engaging and memorable.

Step 4: Generate the Audio File

Use your chosen generator to turn the script into an audio file. Most tools will output in MP3 or WAV formats, which are compatible with most phone systems. Be sure to test the voice message for clarity and professionalism.

Step 5: Upload to Your Phone System

Personal Use: For smartphones, save the audio file to your phone. Go to your voicemail settings, choose to record a greeting, and select your audio file.

Business Systems: Many professional voicemail systems allow direct MP3 or WAV uploads. Check your provider’s guidelines (like Grasshopper, RingCentral, etc.) for specific instructions on uploading custom voicemail greetings. This is especially useful for small businesses needing a unified brand voice across multiple lines.

Best Practices for a Perfect Voicemail Greeting

  1. Be Concise: Aim for a message length of 10-20 seconds.
  2. Speak Clearly: If recording manually, avoid background noise.
  3. Include Key Details: Your name, phone number, and business hours.
  4. Add a Personal Touch: Use warm greetings, like “Hello,” to make the message friendly.
  5. Consider a Callback Option: Mention an alternative contact for urgent matters.
  6. Use TTS if You’re Short on Time: AI can help with immediate high-quality recordings without needing a voice actor.

To sum this up, you’d use an AI voicemail greeting generator, or AI voice generator to create your voicemail. Download th eMP3 or WAV file and then upload it into your system.

There are plenty of free voicemail greeting generators, PlayHT stands out as the best with it’s conversational voices. Check out male voices, female voices, characters, and even child voices. No matter your brand, there’s a voice.

One last thing, you could also clone your voice and use it to generate voicemails – without ever speaking a word.

Sorry, this is the last thing. Alternatively you could also run an automated voicemail greeting with the PlayHT API – for the more demanding users. With the API, you can design custom solutions for your business.

Can I use an MP3 file for my voicemail?

Yes, most modern phone systems accept MP3 or WAV files for custom voicemail uploads.

What if I need a voicemail in multiple languages?

Use a generator that supports multilingual TTS. This feature is ideal for businesses that cater to diverse audiences, allowing you to provide greetings in languages like German, French, or Portuguese.

How does AI compare to hiring a voice actor?

AI offers quick, cost-effective results that sound highly professional. While a professional voice actor adds a unique touch, many advanced TTS options (like PlayHT) closely mimic natural speech for a fraction of the cost.

Can I add background music?

Yes! Many voicemail greeting generators allow background music for a polished effect. Choose subtle, non-distracting music for a professional feel.

Try It Out: Use PlayHT for Seamless Voicemail Generation

For anyone looking to make their voicemail stand out, PlayHT offers low-latency, natural-sounding voices ideal for voicemail, podcast intros, and professional voiceovers. With templates and customizable options, PlayHT lets you create a lasting impression for callers in just minutes.

Give your callers the perfect voicemail greeting—whether you’re setting up a personal message or a professional recording for a small business. By using the right generator, you’ll have a high-quality, custom voicemail greeting that not only conveys your message but also strengthens your brand image.

Recent Posts

Listen & Rate TTS Voices

See Leaderboard

Top AI Apps

Alternatives

Text To Speech Leaderboard

Company NameVotesWin Percentage
PlayHT282 (343)82.22%
ElevenLabs61 (121)50.41%
Listnr AI42 (115)36.52%
TTSMaker40 (103)38.84%
Speechgen13 (101)12.87%
Uberduck48 (96)50.00%
Speechify34 (89)38.20%
Narakeet29 (88)32.95%
Resemble AI42 (84)50.00%
Typecast24 (74)32.43%
NaturalReader3 (11)27.27%
Murf AI2 (10)20.00%
WellSaid Labs2 (6)33.33%
Wavel AI0 (3)0.00%
See Leaderboard

Similar articles