When it comes to voicemail greetings, the message matters—whether it’s for your personal phone, business line, or any professional setup. A clear, well-thought-out voicemail greeting leaves a lasting impression on callers, establishes a professional image, and ensures that all necessary information is conveyed.
Here’s your ultimate guide to setting up a professional, high-quality voicemail greeting, plus the tools and tips to generate the perfect voice message.
A voicemail greeting generator is a tool that creates customized voicemail messages. It often leverages AI voice technology, allowing you to turn written text into a natural-sounding audio file. By using text-to-speech (TTS) generators, you can create audio in different languages (like English, Spanish, German, French, and Portuguese), add a male or female voice, and even include background music.
Some advanced voicemail greeting generators, like PlayHT, offer ultra-realistic AI voices that sound like professional voice actors.
A voicemail greeting generator streamlines the creation of voicemail messages, especially for businesses needing a professional touch. You can:
One creative way to use custom voicemail greetings is if you have various phone numbers that handle calls from various channels. For example, if you have a phone number you use on TikTok, then you can use a more fun, casual sounding voicemail voice.
You could use a different number for your Google Ads and record a professional voicemail greeting that suits the persona that’s going to call from that channel.
Of course, all of this is for the customer experience. Should you require consistent branding, then just use the same voicemail recording no matter what.
Here’s a quick breakdown of the steps to create your ideal voicemail greeting.
For the best results, look for a voicemail greeting generator with high-quality voice options. Popular services include:
These tools allow you to input text and receive an audio file that sounds natural and clear.
Your script is the foundation of a great voicemail greeting. Consider your audience and keep it concise. Here’s a template for each situation:
Business Voicemail Greeting:
“Hello! You’ve reached [Your Company Name]. Our office is currently closed. We’re open [business hours], so please leave your name, phone number, and a brief message. For urgent matters, contact [alternative contact]. We’ll get back to you as soon as possible.“
Personal Voicemail Greeting:
“Hi, you’ve reached [Your Name]. I’m unable to take your call right now, but please leave a message, and I’ll return your call as soon as I can. Thanks!“
Using a script with key information like your name, company name, contact information, and business hours ensures callers know when to expect a callback.
Choose a language (such as English, French, or Spanish) and an AI voice that suits your brand. Some platforms let you customize accents, voice tones, and even add background music for a professional touch. Using AI avatars can make the voice sound more engaging and memorable.
Use your chosen generator to turn the script into an audio file. Most tools will output in MP3 or WAV formats, which are compatible with most phone systems. Be sure to test the voice message for clarity and professionalism.
Personal Use: For smartphones, save the audio file to your phone. Go to your voicemail settings, choose to record a greeting, and select your audio file.
Business Systems: Many professional voicemail systems allow direct MP3 or WAV uploads. Check your provider’s guidelines (like Grasshopper, RingCentral, etc.) for specific instructions on uploading custom voicemail greetings. This is especially useful for small businesses needing a unified brand voice across multiple lines.
To sum this up, you’d use an AI voicemail greeting generator, or AI voice generator to create your voicemail. Download th eMP3 or WAV file and then upload it into your system.
There are plenty of free voicemail greeting generators, PlayHT stands out as the best with it’s conversational voices. Check out male voices, female voices, characters, and even child voices. No matter your brand, there’s a voice.
One last thing, you could also clone your voice and use it to generate voicemails – without ever speaking a word.
Sorry, this is the last thing. Alternatively you could also run an automated voicemail greeting with the PlayHT API – for the more demanding users. With the API, you can design custom solutions for your business.
Yes, most modern phone systems accept MP3 or WAV files for custom voicemail uploads.
Use a generator that supports multilingual TTS. This feature is ideal for businesses that cater to diverse audiences, allowing you to provide greetings in languages like German, French, or Portuguese.
AI offers quick, cost-effective results that sound highly professional. While a professional voice actor adds a unique touch, many advanced TTS options (like PlayHT) closely mimic natural speech for a fraction of the cost.
Yes! Many voicemail greeting generators allow background music for a polished effect. Choose subtle, non-distracting music for a professional feel.
For anyone looking to make their voicemail stand out, PlayHT offers low-latency, natural-sounding voices ideal for voicemail, podcast intros, and professional voiceovers. With templates and customizable options, PlayHT lets you create a lasting impression for callers in just minutes.
Give your callers the perfect voicemail greeting—whether you’re setting up a personal message or a professional recording for a small business. By using the right generator, you’ll have a high-quality, custom voicemail greeting that not only conveys your message but also strengthens your brand image.
Company Name | Votes | Win Percentage |
---|---|---|
PlayHT | 282 (343) | 82.22% |
ElevenLabs | 61 (121) | 50.41% |
Listnr AI | 42 (115) | 36.52% |
TTSMaker | 40 (103) | 38.84% |
Speechgen | 13 (101) | 12.87% |
Uberduck | 48 (96) | 50.00% |
Speechify | 34 (89) | 38.20% |
Narakeet | 29 (88) | 32.95% |
Resemble AI | 42 (84) | 50.00% |
Typecast | 24 (74) | 32.43% |
NaturalReader | 3 (11) | 27.27% |
Murf AI | 2 (10) | 20.00% |
WellSaid Labs | 2 (6) | 33.33% |
Wavel AI | 0 (3) | 0.00% |